Standard Operating Procedure (SOP)

Programming Annual Due Dates

Purpose

This SOP establishes standardized deadlines for submitting all adult, junior, pickleball, and event programming schedules each year. Setting consistent due dates ensures adequate time for planning, marketing, staffing, and system setup across all Agape Tennis Academy locations.

1. Programming Submission Deadlines

All programming schedules must be submitted by the following dates each year:

1. Winter–Spring Programming

Covers: January 1 – May 31
Includes: Adult, Junior, Pickleball, and all Events
Due Date: October 15

1. Summer Programming

Covers: June 1 – July 31
Includes: Adult, Junior, Pickleball, and all Events
Due Date: March 15

1. Fall Programming

Covers: August 1 – December 21
Includes: Adult, Junior, Pickleball, and all Events
Due Date: May 15

1. Summer Camp Programming

Covers: All Summer Camp offerings for the following year
Due Date: November 15

2. New Event Submissions

For any new event not included in the original annual schedule:

• The event must be submitted at least 2 months prior to the event date.
• This applies to adult, junior, pickleball, and specialty events.

3. Submission Instructions

All schedules and event submissions must be emailed to:

📧 Annie@agapetennisacademy.com

Please include:

• Location
• Session or season name
• Class/event type
• Day/time
• Coach/lead
• Pricing
• Any special notes or facility needs

4. Review & Compliance

This SOP will be reviewed annually for accuracy and operational alignment.
All coaches, program leads, and managers are expected to adhere to the submission deadlines to ensure smooth scheduling and promotion across Agape locations.